Responsibility and authority of the Executive Committee:
The Executive Committee is collectively responsible for convening meetings of the SC and for operating GAJE so as to implement the decisions of the SC. The Executive Committee is therefore authorized to:
- Call meetings of the SC, set the meeting agenda, and report the decisions of the SC;
- Delegate among members of the Executive Committee specific responsibilities such as Convenor of one or more SC meetings, reporting and corresponding secretary, treasurer, and liaison with GAJE committees and regional representatives;
- Expend up to a total of $100 between SC meetings in addition to expenditures specifically authorized by the SC;
- Authorize the use of GAJE’s name and identifying symbol to indicate co-sponsorship of conferences, workshops and justice education projects; and
- Take any other action in furtherance of GAJE goals and objectives pursuant to the following procedures: (1) the Executive Committee may notify the SC by email of a proposed action and include an explanation or supporting report, (2) the notice of the proposed action shall include a statement that the action is approved for implementation unless at least two SC members notify the Executive Committee within 10 days from the issuance of the notice that they wish to refer the proposed action to the SC for approval, and (3) if 10 days have expired from the date of the notice without a request for SC approval by at least 2 SC members, the Executive Committee may proceed to implement the proposed action.
Responsibility and authority of the Convenor:
Co-ordinate the effective functioning of the Executive Committee.
Procedures for removal of non-participating SC members:
An SC member who has failed to participate in three or more SC meetings since that person’s election (or appointment) to the SC may be removed by a majority vote of SC members currently serving. Failure to participate in an SC meeting means that the person has not posted any email to the SC during the period of the SC meeting. If a person has failed to participate in two meetings, the Executive Committee shall endeavor to verify that the person’s email address is still correct and then correspond with the member, reminding him or her of the participation requirement, inquiring whether there are extenuating circumstances to explain the failure to participate, and exploring whether there are ways to facilitate the member’s increased participation.
Conflict of Interest:
The following procedures were approved at the June 2007 GAJE Steering Committee Meeting to avoid possible conflicts of interest if the General Secretary is also a member of either the Executive Committee or the Steering Committee:
- If a member of the Executive Committee (EC) applies for the General Secretary(GS) position, the EC shall appoint another member of the Steering Committee (SC) to act as an additional temporary member of the EC only for purposes of discussion and decision on the appointment of a GS. and the applicant will not receive email of the EC or SC discussing this issue. Likewise if a member of the SC (who is not a member of the EC) applies, that applicant will not receive email of the SC discussing this issue.
- If a member of the EC is appointed GS, that person shall continue to serve as a full voting member of the EC; however, that person shall be excluded from EC and SC discussion and decisions relating to any term or condition of the contract between the GC and GAJE, including issues relating to performance and compensation. Likewise if a member of the SC (who is not a member of the EC) is appointed GS, that person shall continue to serve as a full voting member of the SC; however that person shall be excluded from SC discussion and decisions relating to any term or condition of the contract between the GC and GAJE, including issues relating to performance and compensation.